Call for Abstracts

Abstract Submission is Now Closed. For Enquiries Related to Abstracts, Please Email [email protected].

Call for Abstracts

The Organising Committee takes great pleasure in inviting all healthcare professionals to submit their palliative care research for poster or oral presentation at the 12th Asia Pacific Hospice Conference. The theme for our 2017 conference is “Greater than the Sum of its Parts”. Submissions are sought for a number of different scientific categories and can be made via the abstract submission portal from 6 September 2016 to 18 February 2017 (EXTENDED). Accepted abstracts will be published in an electronic version for distribution to all conference delegates.

Guidelines for Submissions

  1. Authors must choose one category from the following list that most closely describes the content of their submission:
    • Clinical Ethics
    • Pain and Symptom Management
    • Palliative Care in Non-cancer
    • Ageing and Geriatrics
    • Paediatric Palliative Care
    • Bereavement, Grief and Loss
    • Spirituality and Psychological health
    • Arts and Humanities (including art and music therapy)
    • Policy or Programme Advocacy, Development and Evaluation
    • Professional Issues and the Professional Worker
    • Education, Training and Supervision
    • Advance Care Planning and Communication
    • Rehabilitation and Clinical Nutrition
    • Family Care-givers
    • Self Care and Wellness
    • Complementary, Natural and Alternative Therapies
  2. Authors must indicate if they are willing to give an oral presentation if their abstract is chosen.
  3. The scientific committee will have the final authority over the acceptance of the submitted abstract, its Mode of Presentation, as well as the Research Category it should fall under.
  4. Submission of an abstract acknowledges your acceptance for the abstract to be published in the official conference publications.
  5. Presenting authors of abstracts must be registered participants.
  6. Abstracts must be original and must not be or have been published or presented at any other meeting prior to the 12th Asia Pacific Hospice Conference (APHC).
  7. Abstracts must be submitted and presented in clear English, and with a quality of language suitable for publication.
  8. Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
  9. Abstracts stating “data will be discussed in the presentation” will NOT be accepted.


Before submitting the abstract, the Abstract Submitter will be required to confirm the following:

  1. I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission.
  2. I declare that the work described in this abstract has appropriate approval under local, ethical and animal experimentation rules.
  3. Submission of the abstract constitutes my consent to publication (e.g. conference website, programs, other promotions, etc.)
  4. I am the sole owner or possess the rights of all the information and content provided to the 12th APHC. The publication of the abstract does not infringe any third party rights including, but not limited to, intellectual property rights.
  5. I grant the organisers a royalty-free, perpetual, irrevocable nonexclusive license to use, reproduce, publish, translate, distribute, and display the content.
  6. The organisers reserve the right to remove from any publication an abstract which does not comply with the above.
  7. If the abstract is accepted as an oral presentation or poster, I agree to present my abstract at the congress. I understand that I need to have a valid registration for the congress.
  8. I herewith confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.

Instructions to Authors

  1. The title of your abstract should not exceed 250 characters.
  2. The body of the abstract should not exceed 3000 characters. We recommend using word-processing software (for example, Microsoft Word) for editing and character counts. The live character count function will provide you with real time information on the number of characters you have used.
  3. Abstract Topics and Research Category – abstracts must be allocated to a specific category for the Scientific Programme. You will need to select the category most suited to your abstract.
  4. Please adhere to the structural format provided when submitting your abstract (i.e. Background and Objectives, Methods, Results, Conclusion).
  5. You may wish to use the text formatting toolbar at the top of each field to enter Greek characters, or use its bold, italics and superscript/subscript functions for your work.
  6. Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word appears the first time.
  7. Use generic names of drugs.
  8. Express numbers as numerals.
  9. If you wish to copy/paste your abstract from a Microsoft Word document, please use the icon “Paste from Word”, located at the upper right corner of  each input field. This will ensure that special characters are migrated correctly.
  10. A maximum of 2 tables of up to 10 rows x 10 columns can be included. A maximum of 2 images or figures can be included. You may upload them as Word, PDF, JPG, GIF and PNG files.
  11. In order for your submission to be successful, please provide the institutional affiliation(s) and conflicts of interest for all authors
  12. For security reasons, you will be disconnected from the portal after 30 minutes of inactivity. Please be informed that the system is considered “active” only when the user presses the “next” or “save” buttons. Typing into the fields alone is insufficient.
  13. After you have submitted the abstract, you can re-enter the submission link at any time to view and edit your abstract until the submission deadline on 18 February 2017 (extended) midnight (GMT +8).
  14. Submitted abstracts cannot be modified or corrected after the submission deadline.  If you do not submit your abstract before the deadline, the abstract will be deleted.


Disclosure of financial relationships that the author(s) may have with the manufacturer/supplier of any commercial products or services related to the work, should be indicated under the authors(s) section of the on-line submission portal.

Selection and Acceptance of Abstracts

All abstracts will undergo review by two independent reviewers. The review process will be blind. The Scientific Committee will determine whether abstracts will be accepted as oral or poster presentations with consideration to be given to the author’s preference. The review will be carried out according to the following criteria:

SN Criteria Score Range
1 Relevance to palliative care and conference theme 1 – 5
2 Originality / innovative nature of research 1 – 5
3 Scientific Content and Methodology 1 – 20
4 Organisation, clarity and conciseness of abstract 1 – 10
  Total 40


Handling Proceedings

  • Once the electronic submission is completed, the corresponding author will receive an automatic confirmation by email with a unique abstract reference number to which he/she will need to refer for any enquiries. If you do not receive an automatic message after submission, please contact the conference secretariat via email: [email protected].
  • Any changes after submission (for example withdrawal of abstract, change of presenting author etc.) should be requested by email to the conference secretariat [email protected].
  • Submitting authors will be notified via e-mail by April 2017, regarding the status of their abstract acceptance. All presenting authors will be invited to register for the Congress with an email giving a link to register.